On-Campus Work (F and J Students)
On-campus employment is permitted "incident to your status" as an F or J student. This means you are eligible as soon as you have obtained F or J status and does not require an application. On-campus work is done for, and paid by, Columbia University, with an exception for work for a commercial firm on the campus if it provides direct services to all Columbia students.
Information for both F and J students
You may work on-campus up to 20 hours per week during the academic year (fall and spring semester) when classes are in session, and unlimited hours during any recess periods, such as winter break or summer vacation.
- If your program requires you to be enrolled during the summer term, it is not considered a vacation period and you would be restricted to part-time hours.
This is because Work-Study jobs are subsidized by federal financial aid for domestic students.
For J-1 Students only
J-1 exchange visitor regulations require sponsor authorization of on-campus employment. If your Form DS-2019 was issued by Columbia University, make this request to the ISSO /ISSO-CUIMC by clicking on the appropriate link below.
After You Find an On-Campus Job
Apply for a Social Security Number (if you don't have one)
You must apply in person to the Social Security Administration, a federal agency, for a Social Security Number (SSN). Learn exactly what you need to do for an SSN application.
Follow instructions for getting on payroll
Visit the New Student Employees page on the Human Resources website.
The office that hires you will give you instructions for completing an I-9 Employment Verification Authorization Form, tax withholding forms (federal IRS W-4 and NY state/city IT-2104), and possibly IRS Form 8233 if you are from a country eligible for a tax treaty benefit.
- W-4 special instructions for "nonresident aliens"
- Tax Treaty exemption eligibility questions? While the relevant Human Resources office is working remotely due to of COVID-19, please call the HR Service Center at 212-851-2888 or submit this ServiceNow Form.
W-2: By January 31st of the following tax year, you will be sent a W-2 form, also known as the Wage and Tax Statement, . The W-2 reports your annual wages and the amount of taxes withheld from your paycheck. At Columbia, Payroll in the Finance Division is responsible for the W-2. Access an electronic copy of your W-2 here.